Title:  Office Administrator

Job Summary

The Tetra Laval Group consists of the three independent groups Tetra Pak, DeLaval and Sidel. Altogether, the Group employs 34,329 people, sales in more than 160 countries and realized a net sales revenue of EUR 15.7 billion in 2023. It is the leading group for food processing and packaging equipment in the world.
Tetra Pak develops, manufactures and markets systems for processing, packaging and distribution of food.
DeLaval is a full-service suppliers to diary farmers. The company develops, manufactures and markets equipment and complete system for milk production and animal husbandry.
Sidel has the optimum combination of experience and expertise, not only in blowing and moulding, but throughout the production chain, making it the ideal provider of PET, glass and can.

At the corporate office of Tetra Laval in Amsterdam we are looking for an Office Administrator part-time 60%. The Amsterdam corporate office consists of 8 people including this position. The Office Administrator reports to the Company Director. 
 

What you will do

The responsibilities and tasks will consist of managing the day-to-day office affairs in Amsterdam and providing administrative support to the accounting team in Switzerland. More specifically the responsibilities and tasks include the following:

Office management:

• Monitoring and maintaining office supplies inventory
• Managing relationships with vendors, service providers, the landlord, ensuring that the necessary appointments are scheduled, and that all items are timely invoiced and paid
• Handling receptionist tasks such as answering phone calls and welcoming visitors

Accounting support

• Assisting with management of Accounts Payable (including expense reports) and Receivable, bank reconciliation and payroll transactions within the accounting tools (Oracle NetSuite and Concur)
• Assisting with VAT declarations and reconciliations
• Supporting the Swiss head office with the CBS (Centraal Bureau voor de Statistiek) declarations
• Supporting the Swiss head office with the quarterly and annual close process within the consolidation tool (SAP BOFC)

We believe you have

• You have at least 5 years of business experience where your tasks include office management and/or accounting support
• You are fluent in written and spoken English, proficiency in Dutch is an asset
• You have good analytical skills and you are attentive to details and number literate
• You have excellent communication skills, are collaborative and a team player
• You also have good understanding of and willingness to learn about business processes and systems